Freedom of information request details
FOI request date:
The following information was requested:
I am writing to submit a Freedom of Information request for information related to the
organisation’s contracts register, procurement strategy document, and contact details. Please find the detailed requests below:
1. Contract Register Request
I am seeking the full and entirety of the organisation’s contract register or database. The
register should include the following columns/headings or something similar:
• Contract Reference -Unique reference number associated with the contract.
• Contract Title
• Procurement Category
• Supplier Name
• Spend (Total, Annual or contract value)
• Contract Duration
• Contract Extensions
• Contract Start Date
• Contract Expiry Date
• Contract Description
• Contact Owner
• Contact details of section 151 officer
• CPV codes/Pro-Class
• How many contracts are currently held on the contract register
If any of the headings within your contract register has not been provided, please state this within your response.
2. Procurement Strategy Document Request:
• Can the organisation provide a full version of their Procurement Strategy for the fiscal
year 2024-2025?
• If the Procurement Strategy is a strategic direction (2022-2025) instead of an annual
plan, please provide an update document for 2023-2024. If an update cannot be
provided, please provide information on when an update is planned to be published.
• We require the full document. If any parts of this document have been removed, please
state this within your response.
3. Contact Details Request:
• Provide contact details of the person responsible for API or data sharing, including
• Provide contact details of the person responsible for the actual contract’s register,
IMPORTANT:
In the past I have received a response from the Council and have been given a link for the contract register (Chest) which only holds 157. I have been told by the procurement department that the Council has around 700 contracts. Please can you provide me with the full contract register.
1. If the organisation has a CRM system or a similar system, ensure there is a facility to download and extract contract data.
2. If providing a weblink to a portal, ensure that all contracts are included, as some organisations may only upload a small portion of their contracts.
3. For organisations planning to make an exemption around spend, clarify that the spend information requested is an overall figure, and a complete breakdown is not required.
Download this information request [Information request for Procurement and contracts (FOI_6851)]
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